While Gmail, the Google email service, is quite reliable, you will still may wish to download important business correspondence to the computer’s disk drive. Gmail Backup is really a program made specifically for this reason, however it is buggy rather than appropriate for Windows 7, mainly because it has not been updated since 2009. Since this writing, the easiest way to save Google email messages is using your desktop email program, since Gmail uses the typical POP3 mail system. Thunderbird, which can be free, and Microsoft Outlook, which happens to be included if you purchase Microsoft Office, both are very easy to configure for Save emails to PDF.
1. Launch Gmail and log on together with your usual account information. Wait a second or two for your personal mailbox to open up.
2. Select the icon of the gear over a white background located with the right-hand corner of your mailbox page to start the primary settings prompt. Select “Settings” from the pull-down menu that appears.
3. Click on the “Forwarding and POP/IMAP” tab from the Settings page. It will be the fifth tab in the left.
4. Scroll down to the Pop Download portion of the page, the second section from your top. Check either the most notable radio button marked “Enable POP for those Mail (even mail that’s recently been downloaded)” or the one right under it marked “Enable POP for Mail that Arrives from Now On” based upon whether you want to download and save old messages to your computer.
5. Select the option that may be handiest for you personally from the pull-down menu within the radio boxes that is marked: “When messages are accessed with POP.” Keeping the default option of “Keep Gmail’s Copy within the Inbox” is generally the handiest choice. Alternately, you are able to choose “Mark Gmail’s Copy as Read,” “Archive Gmail’s Copy” or “Delete Gmail’s Copy,” for the way you want the copy that continues to be within your Gmail box to get handled.
6. Click on the “Save Changes” button at the bottom from the page.
7. Launch your email client and open the prompt which you use to incorporate a brand new account. Click “Local Folders” in the left-hand column of the home page of Thunderbird after which click “Give A New Account.” Alternately, click “File” accompanied by “Info” and after that select the “Add Account” prompt which is marked having a plus sign and located toward the top of the Outlook information page.
8. If using Thunderbird, type the requested information for Server into the respective text fields about the window that appears. Click on the “Continue” prompt and let the automatic account setup to verify the account settings. If using Outlook, click on the “Manually Configure Server or Additional Server Types” radio t0PDF in the bottom of the Microsoft Outlook account window and adhere to the directions in Steps 9 and 10.
9. Click “Next” towards the bottom from the account information box in Outlook. Wait another for that “Choose Service” dialog box to appear. Click “Next” again after confirming how the Internet E-mail default radio box is ticked from the Choose Service dialog box and wait another for your Internet E-mail Settings dialog box to appear. Enter each of the information for the Gmail account in the respective fields. Enter “pop.gmail.com” since the incoming mail server and “smtp.gmail.com” as being the outgoing mail server. Enter your complete e-mail address, including “@gmail.com,” within the “User Name” field.
10. Go through the “More Settings” button in the lower right-hand side of your dialog box and wait a 2nd for the Internet E-mail Settings box to appear. Go through the “Outgoing Server” tab and then look at the box marked “My Outgoing Server (SMTP) Requires Authentication.” Look into the default “Use Same Settings as My Incoming Mail Server” radio box and then click “OK.” Click” Next” and wait several seconds to the system to send and receive test email messages. Click “Close” in the test message box accompanied by “Finish” from the main dialog box to return to the main Outlook window.
11. Download the mail to your new account by selecting “Send/Receive.” All emails that you simply download are actually held in the mail folder on your own hard drive drive.